CoolfundasHow-ToHow to Embed YouTube Videos in Powerpoint Presentations

How to Embed YouTube Videos in Powerpoint Presentations

Have you ever received a presentation that needed an additional visual boost? Perhaps, it was a project report or a sales pitch deck, and the standard bullets weren’t cutting it. But what about trying to embed YouTube videos in Powerpoint to give your presentation an added wow factor? This article covers everything you need to know about how to embed Youtube videos in Powerpoint. But remember, you will need an internet connection to stream the video file from YouTube.

We’ve established why you might want to embed YouTube videos in Powerpoint presentations. Now let’s get on with the how! There are a couple of ways in which one can achieve this. Let me walk you through the options step by step.

Option 1: Embed YouTube videos in Powerpoint using the Online Video feature

Microsoft PowerPoint provides a native feature within the PowerPoint application to add videos to your presentation from an online source easily. In addition to YouTube, this feature supports videos from SlideShare, Vimeo, Stream, and Flip using the same steps outlined below.

Total Time: 3 minutes

  1. Identify the YouTube Video

    embed Youtube video in Powerpoint
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    First, you need to find the YouTube video you want to embed in your Powerpoint presentation. You can search for a specific video using the “Search YouTube” box at the top of the YouTube homepage. Once you’ve found a video that looks like a good fit for your presentation, copy its URL.

  2. Open the Powerpoint Presentation

    Youtube video in Powerpoint-Online Video Menu

    Now, open your Powerpoint presentation and click the “Insert” tab on the top menu. On the right-hand side of the screen, you’ll see the media section: Click the Video option, and you will be presented with the following options – This Device, Stock Videos, and Online Videos. Select the “Online Videos” option.

  3. Insert the YouTube Video URL to embed in the Powerpoint

    Youtube video in Powerpoint - Insert Youtube URL

    You’re ready to add the YouTube video URL to your Powerpoint presentation. Click on the address field provided and paste the URL of the youtube video you want to embed in your PowerPoint slide. As soon as you paste the URL, you will see a YouTube video preview in the popup. Verify that the video is the right one. Now click on “Insert.” The Video will be inserted into the selected slide.

  4. Finish and Play the YouTube Video in PowerPoint Slideshow

    Youtube Video in Slideshow
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    You can adjust the size or position of the YouTube video on the slide using PowerPoint’s standard drag-and-drop/ resize feature. To test it, go to the slideshow mode of PowerPoint, and click on the YouTube Video to view it in presentation mode.

Option 2: Embed YouTube Videos in PowerPoint using an Embed Code

The embed code option is slightly more advanced, but it also offers you more flexibility, especially when you want to control some of the aspects of the video, like Player controls, Start and Stop time, and so on. The embed code works by using additional parameters appended to the YouTube URL. You can read the How to embed a YouTube Video article for a more detailed understanding.

1. To use this option, the first thing we need to do is to get the embed code for the video. Go to the YouTube video, and click on the Share option below the video.

Youtube video - share buttion
YouTube Video – Share Button

2. In the Share options popup, click on the Embed icon.

Youtube Video in Powerpoint Embed Option
YouTube Video – Embed Option

3. The Embed Video popup will be displayed with the embed code. You can also set the video’s start time and Show player controls by selecting the corresponding checkbox. Click on the Copy button to Copy the embed code as shown below.

embed youtube videos in powerpoint
YouTube Video – Embed Code

4. Go to PowerPoint, browse the Insert tab, and select Video> Online Video. Paste the embed code in the “From a Video Code” field in the Insert Video popup. Click on the Insert button to insert the YouTube video into your PowerPoint slide.

Youtube Video in Powerpoint Paste Embed Code
PowerPoint – Insert Online Video

How to Add a YouTube Video to PowerPoint across Different Versions

While there are different options for embedding a YouTube Video into PowerPoint, their availability may vary depending on your version of PowerPoint. Refer to the table below for a quick reference on the options available.

PowerPoint VersionsOnline Video OptionEmbed Code Option
PowerPoint 2019/ 2021 or 365YesNo
PowerPoint 2016YesYes
PowerPoint 2013YesNo
Powerpoint 2010No, DeprecatedNo, Deprecated
Embed Video Feature across PowerPoint Versions

You can also read more about embedding videos in this Microsoft article on Insert a video from YouTube or another site.

Additional Customization: Slide Background and AutoPlay

Slide Background: Now, pick a background color and transparency settings for your YouTube video embedded in the slide. You can do this by going to the “Design” tab in the Powerpoint interface and clicking “Format Background” on the top menu. You’ll have to adjust the “Background” and “Transparency” settings to get the right effect for your YouTube video.

AutoPlay: In the slideshow mode, you can set the video to start playing in two ways – On Click or Automatically. To set the YouTube video to play automatically, follow these steps

  • Click on the Video in your slide to select it. This will display two additional options in the menu bar – Video Format and Playback.
  • Select the Playback tab.
  • Click on the Start field dropdown, and select Automatically.
  • If you now play the slideshow, the video will automatically start to play as soon as the slide loads.
  • You can also set it to play on click by selecting the When Clicked on option.
Play Youtube video in powerpoint automatically
Play YouTube Video automatically in PowerPoint Slideshow

Wrapping Up

We hope you now know how to embed Youtube videos in Powerpoint. Embedding videos into your presentation will engage your audience better, which is the primary goal of any presentation. If you use this technique, keep your presentation short and sweet. You don’t want to overwhelm your audience with a 10-minute video and turn them off before you even get your message across.

Now, there are many ways to make your presentation more engaging. And you can use the embedded videos technique to add more interest and visual appeal to your deck. All the best for your presentation!

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Shashi Venkatesh
Shashi Venkatesh
Shashi Venkatesh is a 22-year veteran of the technology industry, with experience developing and managing large-scale web applications for clients, working globally across America, Europe, and Asia. He is also a Wordpress aficionado and has consulted extensively in the development of Wordpress websites, blogs and ecommerce platforms. He enjoys reading and gaming and is an avid motorsport fan.

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